AI project-value calculator

What could improving this process be worth?

Estimate the time an improvement could release, compare it with implementation and running costs, and separate useful capacity from actual cash savings. Your results depend on the assumptions you enter.

Start the estimate How to estimate AI project value

Free, ungated and private: your numbers stay in this browser tab.

How it works

Hours released = tasks × adoption × (minutes × reduction − review minutes) ÷ 60.
Capacity value = hours × loaded hourly cost.
Net economic value = capacity value − monthly running costs.
Net cash impact = capacity value × cash-saving share − monthly running costs.
Payback = one-time investment ÷ monthly net value, only when that value is positive.

Base scenario. Every value is your assumption. “Use an example” fills in clearly hypothetical numbers (400 tasks a month, 15 minutes each…), not a forecast for your business.

Monthly task volume (tasks)

How many times the task happens in a typical month.

Current minutes per task (min)

Average minutes one task takes today, including finding information and fixing mistakes.

Expected time reduction (%)

Expected reduction in task time, before any extra review. Enter a percentage (40 = 40%).

Additional review minutes per task (min)

Extra minutes a person spends checking each task after the change. Counted separately so it isn’t double-counted.

Expected adoption (%)

Share of tasks that will actually use the new workflow.

Loaded hourly staff cost (CAD/h)

Hourly cost of the person doing the task, including whichever employment costs you choose to include.

One-time implementation investment (CAD)

Total one-time cost: planning, setup, integration, data preparation and initial training.

Monthly recurring costs (CAD/mo)

Monthly software, AI usage, hosting, support and other recurring costs.

Share of released time value that becomes a cash saving (%)

Share of the released time value you expect to become a real cash saving (e.g. less overtime). Not a productivity score: use 0 if no expense will actually fall.

Results: Base scenario

Fill in all nine assumptions to see the estimate.

Not sure which process to estimate? Try the AI Opportunity Check or request a free 20-minute AI Opportunity Review. Detailed project planning is a separately scoped paid engagement.